Temporary Upgrades
The Process
Temporary upgrades occur when an employee is assigned, temporarily, the full set of duties of a job in a higher classification due to the absence of another employee. The employee is no longer performing his/her own duties but rather is working temporarily in a higher level position. This most often occurs in the crafts and trades area where an employee would take on the supervisory role in the absence of the sub-foreman or foreman.
Important Rules
The following are Civil Service rules regarding temporary upgrades:
- the employee must have tested and be on the register for the classification to which he/she is being upgraded.
- the employee can be temporarily upgraded for no more than thirty days without a five day break.
The Procedure
Temporary upgrade jobs are added at the department through an HR Front End transaction.
In HRFE:
Adding a Temporary Upgrade Job
Transaction Type – Add a job
Routing required – Department, College, HR
Documents to attach – none
HR Front End procedure (details – steps)
- Find employee, go to ERV
- Make note of the employee's current position number
- Select Add a Job transaction
- Go though wizard to end up with the job e-class that matches the employees primary job
- Enter in the Temporary Upgrade job effective date
- Enter in the employees current position number
- Select the third radio button (Add a new job with this Position Number and a new Suffix)
- Position Data screen appears - DO NOT MAKE ANY CHANGES - go to bottom of the screen and click Continue
- Enter in suffix of T1, T2 etc., whichever is appropriate
- Job FTE – zero
- Job Type – overload
- Hourly rate to match upgrade rate
- Select Job Change reason – JB004 (Add Temporary Upgrade Job)
- Verify Job Labor Distribution
- Enter comments – click Add
- Click Continue
- Click Route
- Click Take Ownership
- Click Route
- Click Take Ownership
- Click Route (should be at Campus HR stop)