Reclassification/Reallocation of Existing Positions
Classification & Salary Administration determines the classification of a position based on the currently assigned duties and responsibilities occupying the majority of the position's work time. When the duties and responsibilities of a position change over time such that they are more typical of another classification, a position may be reviewed (audited) to see if a reclassification or reallocation of the position is appropriate.
Statute & Rules Section 250.5 Definitions
Reclassification - Reassignment of an existing position within a promotional line.
Reallocation - Reassignment of an existing position to a class which is a part of a different
In accordance with Civil Service System Rule 250.30 (f)(1), "An employee, whose position is reallocated or reclassified, shall be eligible for continued employment in the position which is reallocated or reclassified, provided she/he establishes eligibility for such a new class. She/he may establish eligibility by meeting the minimum qualifications for the new class to which the position has been reallocated or reclassified, and by passing an examination for the new class. She/he must complete a probationary period in the position in the new class."
A request to reallocate or reclassify any existing position may originate with the incumbent and/or the employing unit. An updated and signed position description that accurately reflects the current duties and responsibilities designated and being performed must accompany the audit review request. Refer to Position Description Format Instructions.
Processing After You Have Submitted Your Audit Request
- Upon receipt and review of the reclassification/reallocation request, a position audit, and possibly exam, will be scheduled.
- A classification specialist will interview the employee and the supervisor.
- In approximately thirty days, the employing unit and the employee will receive notification of the status of the request.
- If the position is approved for reclassification/reallocation, the employee must establish eligibility before she/he can be placed into the new classification.
- The effective date of the reclassification/reallocation is the beginning of the pay period in which the audit was conducted providing the employee has passed the appropriate exam for the new class in a previous pay period. Otherwise, the effective date will be the beginning of the pay period immediately following the date the employee passes the exam.
- If the position is retained at the current classification, or the employee is dissatisfied with the campus decision, the employee may appeal the decision to the State Universities Civil Service system. The request must be submitted within thirty calendar days of the receipt of the campus decision.
Note: Should the department be unable to support the reclassification or reallocation, the classification specialist will advise the department as to how the job should be restructured in order to conform to the employee's current classification.